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Notary Toolkit

Virginia Notary Resources

Virginia-specific guidance

We’re Here to Support Virginia Notaries

We’ve gathered essential forms, references, and official resources to help Virginia Notaries properly handle a wide range of notarial acts. These materials are aligned with the Virginia Notarial Code and are intended to support accuracy, compliance, and best practices.

 

Because notarial requirements and terminology can vary by state, this resource center focuses exclusively on Virginia-specific guidance. By linking directly to official sources, you’ll be better equipped to explain notarial requirements—such as credible witnesses, identification standards, and certificate wording—with confidence.

Official Virginia Notary Resources

These resources are provided for educational purposes and reflect publicly available information from official Virginia state sources.

Notarial Certificates (Virginia)

Download commonly used Virginia notarial certificates, available in printable and fillable formats. These templates are designed to support proper certificate wording in accordance with Virginia law.

Virginia Driver’s License & ID Security Features

Review examples of Virginia driver’s licenses and identification cards, including key security features used to verify identity during notarizations. This resource supports proper ID evaluation in compliance with Virginia standards.

Glossary of Notarial Terms (Virginia Code)

Official definitions of notarial terminology as outlined in the Virginia Notarial Code (§ 47.1-2). This glossary helps clarify Virginia-specific terms and supports consistent, accurate communication during notarizations

Virginia Notary Handbook

Access the official Virginia Notary Handbook published by the Office of the Secretary of the Commonwealth. This handbook provides authoritative guidance on notary responsibilities, legal requirements, and best practices.

Virginia Notary Practice Areas

These practice areas reflect common types of notarial work performed amoung . Resources and guidance are provided where permitted by law to support education, compliance, and best practices.

Business Builders (Members Only)

General Notary Work

Covers the core notarial acts performed in Virginia, including acknowledgments, jurats, oaths, and affirmations. Most foundational guidance can be found throughout this website. If you need assistance, members may reach out through our Members-Only Facebook Group, which is monitored daily.

Loan Signing Agents

Many members have experience as Loan Signing Agents. While this is a specialized field, VAN may provide general guidance related to Virginia notarial law when questions arise. For transaction-specific or lender-related issues, additional industry training may be required.

Remote Online Notarization (RON)

Interested in becoming a Virginia Remote Online Notary? VAN offers educational content, including short videos and podcasts, covering the legal framework, technology requirements, and compliance considerations. Information about approved providers and partners will be shared as it becomes available. Educational discussions on this topic may be offered through Roundtable sessions. For transaction-specific or lender-related issues, additional industry training may be required.

Employee Notary

Employee notaries represent a large segment of notaries in Virginia. While many receive limited formal training, VAN provides educational resources designed to support both the notary and their employer. Training recommendations may be shared for supervisors to ensure proper notarial practices in the workplace. Information about approved providers and partners will be shared as it becomes available. Educational discussions on this topic may be offered through Roundtable sessions. For transaction-specific or lender-related issues, additional industry training may be required.

Apostille Assistance

Apostilles and international document use can be confusing for many notaries. While apostilles are not notarial acts, VAN provides educational content to help notaries understand where notarization fits into the process. Podcasts, Roundtables, and educational discussions are available in our Resources section. Training recommendations may be shared for supervisors to ensure proper notarial practices in the workplace. Information about approved providers and partners will be shared as it becomes available. Educational discussions on this topic may be offered through Roundtable sessions. For transaction-specific or lender-related issues, additional industry training may be required.

Fingerprinting

Fingerprinting is not a notarial act under Virginia law. While commonly offered alongside notary services, questions related to fingerprinting procedures may require referral to external or agency-specific resources. Educational discussions on this topic may be offered through Roundtable sessions. For transaction-specific or lender-related issues, additional industry training may be required.

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With over 100 years of combined experience as Notaries Public, you aren’t going to face many situations that one of us hasn’t seen and successfully completed. Once you become a member – you can find what you need on this site, but if you can’t locate it – reach out via Facebook for a quick response to your questions.

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